How to Book the Community Hall
1. Check the hall facilities
2. Consult the Park Calendar to see if the date/s you require are available.
3. Complete the booking form below. Hire time to include set up & clean up.
4. The booking officer will insert the booking in the calendar and contact you. You will be required to secure the booking by payment of the hire fee & bond.
5. The person making the booking & responsible for the function must be 18 years or older.
Payment by Electronic Funds Transfer (EFT) of $150 hire fee and $300 bond (total $450) is required. Hire fee to be paid within 3 days of booking request acceptance. Bond can also be paid then but must be paid at least 7 days before the event. Hall inspection is required to explain clean-up & exit procedures. See conditions below. The increase in the bond fee has been necessary because of some very poor clean-ups.
Conditions:-
- If the hire fee is not paid within 3 days of booking acceptance the booking request will be cancelled.
- If the bond is not paid before 7 days of the function date the booking will be cancelled & the hire fee forfeited.
- After the event if the hall clean-up & exiting is not satisfactory the bond or part thereof will be forfeited.
- Bond payment by EFT requires you to supply bank details so a bond return can be made if clean-up & exit is satisfactory
- Inspection of facilities is required prior to the function.
Booking officers:-Lysa, 0432 988 714 (SMS only) Colin 4572 1710; Louise 0431 546 934 (SMS)
Acceptance of the booking is subject to your agreement with the Terms and Conditions. These terms are on the booking form. Payment of the booking fee and clicking the submit box at the end of the booking form will be taken to be your acceptance of the terms and conditions of booking.
Set-up or clean-up on the days prior/after your function will incur an additional hire fee. If alcohol is going to be consumed Windsor Police must be informed the week before your function. The booking officer must be informed for approval of any additional intended entertainment activities outside the hall (eg jumping castle etc). A copy of the public liability cover is to be emailed a week before the event.
Personal information is required for the purposes of booking only. No personal details will be passed on to any third party.
Check your spam folder or put the park email address (bowenmountainpark@gmail.com) in your contacts. A hard copy of the booking form can be supplied.